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104-10406-10139 2025 RELEASE UNDER THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS ACT OF 1992

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ANNEX B THE 201 SYSTEM

DOHB 70-1-1 CHAPTER III 15 November 1974

Rescission: Annex B of Chapter III, CSHB 70-1-1, 27 October 1966

1. INTRODUCTION

The 201 system provides a method for identifying a person of specific in- terest to the Operations Directorate and for controlling and filing all pertinent information about that person. The system also provides a means for identifying subjects of 201 files from various categories of information about them and for producing lisits of 201 personalities according to those categories. Only a rela- tively small number of personalities indexed are of sufficient interest to justify opening a 201 dossier. These are normally subjects of extensive reporting and. CI investigation, prospective agents and sources, members of groups and organi- zations of continuing target interest, or subjects on whom a volume of corre- spondence has accumulated.

1. THE 201 SYSTEM

The principal features of the 201 system are:

a. The 201 Number: a unique number, i.e., 201-1234567, assigned to each individual in the system to serve as identifying file number for reporting on that individual.

b. The 201 Dossier: the official file containing the 201 opening form (Form 831) and all biographic reporting on and references to the individual, i.e., per- sonal history, current status, and prospects.

c. The Master 201 Record: a machine record generated by the opening of a 201 file. This record produces the master 201 reference for the Main Index and stores the pertinent information which may later be retrieved for special listings.

d. Main Index Master 201 Reference: this reference, printed in reply to an Index Search Request, is printed as illustrated below. When data are absent within the record, succeeding data items or lines will be inoved up and the ref- erence consolidated.

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0002 CROIX, WILLIAM PENDLETON SEX M DCB 12 APR.26 CIT GERM REF AACD-12345, 20 JUN 53 POB GERM, BERLIN OCC PHARMACIST OCC CODE CHEN

SUBJECT RECENTLY ATTENDED THE SEVENTEENTH ANNUAL CONFERENCE OF THE INTERNATIONAL ASSOCIATION OF CHEMISTS AND PHARMACISTS HELD IN MUNICH, GERMANY FROM 22 THROUGH 29 OCTOBER. 201-0032671* ΤΥΡΕ ΝΑΜΕ T- ΟΙ CODES AA XX-10 RCD DATE 53 30 NOV 70

Information About Subject 1. Sequence Number and Name 2. Sex and Date of Birth 3. Citizenship 4. Place of Birth 5. Occupation 8. Occupation Code 7. Text

Document Reference Data Group 8. 201 Number 9. Name Type Indicator 10. OI Codes 11. Record Date (year only) 12. Reference

ISG Control Information 13. Date of latest update of the record 14. STAR Index Record Number

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e. Ol Code: a two letter symbol used in conjunction with the 201 per- sonality records in the 201 system to record the association of an individual with organizations or activities of operational interest. Of codes cover intelli- gence and security service affiliation, whether staff or agent, or known or suspect, as well as activities of DDO interest. There are two categories of OI codes for use by components:

(1) general OI codes (Attachment 4)

(2) OI codes assigned to a specific component for intelligence services or other specific organizations.

A component may request an OI code be established by submitting a mem- orandum to the DDO/RMO through the component Records Management Officer.

A 201 personality may be assigned two OI codes. An Ol code may be assigned when the 201 Personality File Action Request (Form 831) is initiated (see paragraph 3b below) by filling in Box 13 or a code may be assigned or added at a later date by a Form 831 amendment.

The 201 system has the capability of producing machine listings of 201 personalities by OI codes. For example, if an Ol code has been opened for the security service of a certain country a listing may be compiled of all members of that service.

f. 201 Machine Lists: produced from the mechanized 201 Index, based on names or other identifying information of personalities on whom 201 dossiers exist.

1. OPENING A 201 DOSSIER.

a. General The opening of a 201 dossier is the prerogative of an operational com- ponent, in coordination with the Information Services Group. An opening creates a master 201 record. Changes to the master record and the occasional closing of a 201 dossier are controlled jointly by the desks and ISG. 201 dossiers may be opened on persons who meet the carding criteria described in Chapter II of this handbook, when there is a reasonable expectation that additional information will be acquired and filed in such a dossier. Generally dossiers are opened on persons about whom counterintelligence information is being reported, and per- sons of operational interest to the Operations Directorate, specifically those persons for whom provisional operational approvals and operational approvals are requested (see exception below). 201 files are not to be opened on staft employees, staff agents and most categories of contract employees. Files on

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persons who are only of local interest to a field station or Headquarters desk and on whom no DDO records correspondence exists are not a part of the DDO records systém and are to be maintained by that unit. Some desks levy require- ments on ISG for automatic 201 openings on certain categories of persons whose v names appear in incoming dispatches. These are listed in Attachment 2. 201. dossiers should be opened in the following categories:

(1) Subjects of provisional operational approval and operational ap- proval requests. However, a file need not be opened when a POA is requested for persons being trained for a foreign liaison service and who are of opera- tional interest for training purposes only.

(2) Persons for whom the field requests a 201 opening.

(3) MHFIXTURE personalities: bonafide diplomats of other than denied area countries, in close association with staff personnel.

(4) Subjects of a Personal Record Questionnaire Part I.

(5) Persons on whom a Main Index search reveals information in five or more documents (see DOΙ 70-20).

(6) Subjects of Interagency Source Register memoranda from LSN/ ISR (opened only by IP/RMS).

b. Requesting a 201 File Opening

Headquarters desks may open a 201 file by filling out and submitting a 201 Personality File Action Request (Form 831) to the Records Main- tenance Section (IP/RMS). Form 831 is also used to create or amend the master 201 record and 201 machine listings and to register the assign- ment of a cryptonym to a 201 personality. Attachment 3 consists of sample 201 Personality File Action Requests for opening and amending 201's. A field station may request the opening of a 201 file by waiting 201- in the Head- quarters file or cross-reference box on the dispatch form and/or after the subject's name in the body of the dispatch. A telepouch request for a 201 opening is made by indicating 201- in the file number line. A cable request is made by placing 201- after the term "File" on the last line of the transmission. IP/AN will open 201 files as requested by dispatch or telepouch but it is the responsi- bility of the desk to respond to cable requests. Field stations are notified of 201 openings through receipt of the field master 201 record.

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1. CONTENTS OF THE DOSSIER

Information about a 201 personality should be filed or cross-referenced into his dossier. When additional information is discovered on a 201 subject through a name trace or other process, i.e., review of predecessor documents, it must be consolidated into his personality dossier. See DOI 70-20 for consolidation procedures.

Material which is filed in the dossier includes but is not limited to: a. 201 Personality File Action Request (Form 831).

b. Biographic information including photographs, fingerprints, and handwriting samples.

c. Personal Record Questionnaire Parts I and II.

d. Operational and other security-approvals.

e. Name check replies, requests, clearances, and approvals.

f. Acknowledgement of pseudonym.

g. 201 personality assessments and evaluations.

h. Copy of contract and termination papers..

i. Secrecy agreement.

j. Agent Duty Status Report.

k. Training and evaluation.

1. SGSWIRL report.

m. Newspaper clippings.

n. Any information which helps provide a better understanding of the subject and our interest in him; this may include operational reporting.

1. MAINTENANCE OF 201 DOSSIERS

The 201 personality dossier contains, in document date order, papers which have been made a part of the Central Records System as well as those which have not. Record documents may range from newspaper or magazine articles on the subject to finance and other administrative papers.

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a. Purging

Purging a 201 dossier is the responsibility of the desk officer. It requires discrimination in recognizing operationally useful material, rather than the simple distinction between official and unofficial papers; it will therefore take place under the supervision of a Records Officer. Purging should be done periodically. A 201 dossier being forwarded to Central Files for retention should be purged. A 201 dossier should be purged of the following:

(1) Duplicate material, i.e., exact copy(s) of a document.

(2) Name trace form (Form 362) unless it has been the basis for the opening.

(3) All abstract slips.

(4) All document restriction notices (Form 1884).

(5) The disseminated version of positive intelligence information if a copy of the raw report is contained in the 201 file; the dissemination number then must be transferred to the first page of the raw report.

(6) Routing slips, routing and record sheets (Form 610) and dispatch cover sheets unless there are remarks such as coordinations or comments.

(7) Record copy documents which only repeat substantive information contained in other documents in the file; authorization for destruction is by the Records Officer.

(8) Top Secret documents are not to be retained in a 201 dossier forwarded to Central Files; the document must be downgraded for retention in the 201 dossier. To downgrade a Top Secret document, an authorized officer in the originating office or the Records Officer having jurisdiction over the contents of the material must possess Top Secret classification authority. If the document cannot be downgraded the file should be retained at the desk or the copy of the TS document should be removed, retained in a desk TS file or forwarded to the Top Secret Control Officer, and a cross-reference sheet (Form 867) placed in the 201 file giving the location of the TS document.

(9) Deferred documents (see 5b(2)).

b. Maintenance Procedures

(1) All material in a 201 dossier will be filed in document date order. In the case of document attachments which have been classified into a 201

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dossier and separated from the basic document by the assignment of a slash number, the attachment will be filed by the date of the basic document.

(2) Deferred documents will not be filed in a 201 dossier. If they are to be retained in the dossier they should be sent to IP/RMS for classification into that 201.

(3) Field index cards (held by some desks) and area desk cards may be retained in the 201 as part of a consolidation procedure. These cards should be mounted on a full-size sheet of paper for filing in the 201...

(4) A 201 dossier previously opened on a person who becomes a staff employee and which contains Record Copy documents will be restricted to the ISG/DIP unless the desk retains the restriction. The dossier should be closed if there are no Record Copy documents in it.

(5) A 201 opened in pseudonym should be consolidated into the true name-201-if-one exists or converted to the true name."

(6) Field and duplicate (shadow) 201 files no longer of active interest should be incorporated into the official 201 after the duplicate material has been purged by the desk officer and the remaining information classified to that 201 by the Analysis Section (IP/AN).

(7) Any document with a predecessor organization cover sheet or an OPC (Office of Policy Coordination) cover sheet from the Archives and Disposition Section (IP/ARD) must be returned to IP/ARD for processing to the 201.

(8) Desk memoranda (with or without a document source number) containing substantive or derogatory information on the subject of the 201 should be sent to IP/AN to be classified officially into the 20.1 file.

(9) An attachment which should be separated from its basic document for inclusion in a 201 personality dossier will be forwarded with the basic document to IP/AN for processing into the 201.

(10) To retain the P&L, RYBAT, or KAPOK sensitivity of a document remaining in a 201 dossier being retired to Central Files, place that document... in an envelope sealed with black tape (see DOI 70-17). Any RYBAT, P&L or KAPOK document sent to Central Files not in a black-taped envelope will automatically be handled as desensitized. A black-taped envelope may con- tain only one document and must be filed in chronological order within the file. If there are numerous documents of this type the desk officer may black- tape the entire dossier rather than individual documents (see DOI 70-10).

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Black-taped dossiers or dossiers with black-taped documents will be handled as restricted dossiers.

(11) An inactive 201 dossier or an inactive volume of a large 201 dossier on permanent charge should be returned to Central Files under a Routing and Recard Sheet with the notation shown below...

UNCLASSIFIED INTERNAL USE ONLY CONFIDENTIAL SECRET ROUTING AND RECORD SHEET PANSHITAL OF INACTIVE 201 DOSSIERS

SUBJECT

FROM TO IP/Files GC-52 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

EXTENSION DATE OFFICEIT'S COMMENTS (to show from whom INITIALS (For guidance see CSHB 70-1-1, Chapter III, Annex B.) Volume(s) of 201- of volume(s) Restricted Dossier (Attach Form 2021 to Dossier) Non-Restricted Dossier

For Split Charge Dossiers: All documents prior to (date) forwarded to IP/Piles. All Jocumento accer (date) CL. STI CUTS2 FORW 8ICE SECRET COMFIDENTIAL PATERNAL USE GALY UNCLASSIFIED

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1. 201 DOSSIER CHARGES

A 201 dossier may be kept on permanent charge at the desk during any period of active interest. If the dossier is transferred to another desk, the desk officer who is transferring the dossier must notify Central Files of the transfer. Central Files will then send the Notice of Transfer of Document or File Account- ability (Form 2977) to the new action desk officer.

TO: MANE CONFIDENTIAL (ghen gilled 10) NOTICE OF TRANSFER OF DOCUMENT OR FILE ACCOUNTABILITY

BADGE COMPORENT ROOM TUBE EXT.

This is to notify you that accountability for the document(s) and/or file(s) cited below has been transferred to you by:

Accordingly, IP's records now reflect you as the custodian. Please contact IP/Files, Ext. 4362, if you have any questions regarding this transfer. SUBJECT OF REQUEST FILE NO. DOC. SYMBOL NUMBER DOC. DATE DATE OF TRANSFER CHALIG PERM OF TEMP REG. NO.

PORN 2377 ۰۹ 1-73 CONFIDENTIAL CL BY: 007622

The new action desk officer must then fill out a 201 Personality File Action Request (Form 813) to change the action desk designation to insure that the 201 personality will be included in the Headquarters and field machine listings for his component.

1. RESTRICTED DOSSIERS

a. Access to a sensitive 201 dossier may be restricted by holding the file at the desk or placing it on restriction in Central Files.

(1) The dossier may be restricted by checking Box 2 on the 2011 Personality File Action Request (Form 831) when the file is opened.

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(2) The dossier may be restricted by holding it on permanent charge from Central Files. (Note: To maintain the restriction of a dossier being returned to Central Files for retention, a File Restriction Notice (Form 2021) must accompany the dossier.)

(3) The dossier may be restricted and held in Central Files by sub- mitting a File Restriction Notice (Form 2021).

CONFIDENTIAL (When Filind In) DATE INITIALS IP/FI GC-52 TUBE DT-6 IP/DCU GC-40 TURE HT ACTION DESK: 1. SECTION A FILE RESTRICTION NOTICE

To restrict a file, complete Section A (signature of R.O. not recessary). : 2. To remove a restriction, complete Section 3 (R.O. signature necessary).

FILE NUMBER PESTRICT TO: (Use country or con-country code number. See CSI 70-28) RESTRICTED BY: COMPCIENT: (man) Date: SECTION B FEMOVE RESTRICTION (AUTHORIZED BY) COMPONENT: R.O. No. Date: 2332021. CONFIDENTIAL 1-2, IMPOST CLV: CG7522 (13)

b. Access to a restricted dossier located in Central Files is limited to the personnel of the restricting desk or persons authorized by that desk. Any request for the charge of a restricted dossier or any document within a restricted dossier held in Central Files will be forivarded with the entire dossier and a multiple- ronted cover sheet to the restricting desk. This desk may then forward the file to the requester or deny the request and return the dossier to Central Files. The desk will notify the requester of a denial. :

c. Anyone requesting a restricted dossier, or a document within a restricted dossier, permanently or temporarily charged to a desk, will be referred to that desk by Central Files.

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1. REQUESTS FOR INFORMATION ON 201 PERSONALITIES

The Automated Index Section (IP/AIS) will provide the identity of the subject of a 201 number unless the 201 file is restricted, in which case the requester will be referred to the restricting desk..

IP/AIS will also provide the 201 number assigned to a name, unless the 201 file is restricted, or state that there is no 201 number assigned. Requesters should supply identifying information whenever available for each name submitted.

Requests pertaining to five or fewer names or numbers may be made by telephone by calling the IP/AIS red line extension; IP/AIS will provide the information by return call to the requester's extension as listed in the Badge Table. Requests for more than five names or numbers must be listed and sent by tube or courier to IP/AIS; IP/AIS will reply by return mail.

1. 1. DOSSIER CANCELLATION

A 201 file may be authorized for cancellation by a Records Officer, after appropriate coordination. The file should be forwarded to IP/RMS which will destroy the folder and the cards leading to it and will remove the name and number from machine lists. Any Record Copy document contained in the folder will be reclassified to another appropriate file or sent to the Destruction Unit (IP/DU) as directed by the desk Records Officer.

1. 201 MACHINE LISTINGS

Machine listings provide field stations and Headquarters desks with names and 201 numbers in the requester's particular geographic or functional area of interest. If a component wishes to exclude a sensitive 201 personality from its alphabetic, numeric, and cryptonym listings, this may be done when opening the 201 or later by a 201 amendment. On the 201 Personality File Action Request (Form 831) leave the country of location (Box 15) and interest desk (Box: 16) blank, use the non-country code 900 in the action box (Box 14), and indicate permanent charge to the responsible desk. The only listing which will include the -201 number is the IP/201 record for the Vital Records program. 201 listings are categorized as standard or nonstandard and as scheduled or special a. Standard Listings

Issued semi-annually to Headquarters and the field; based on a component's mterest as indicated in the "Action Desk," "Country of Location," and "Interest

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Desk" blocks on the 201 Personality File Action Request (Form 831). The standard listings available are:

(1) Alphabetical by surname, leading to a 201 number;

(2) Alphabetical by given name, leading to a 201 number;

(3) Alphabetical by cryptonym, leading to a 201 number;

(4) Numerical, leading to a surname;

(5) Numerical, leading to a cryptonym.

FUL 4 CHINA SECRET/ORGANIZATION INTERNAL USE ONLY 201 SURNAME ALPHA LIST 03 ICT 1973

NAME TYPE C08 NAME 77185/1343/5030 10 תריות היום/ CHEN, SHOW 1/7115/1343/0001/ CH SHI01017115/1343/0001/ DA/MO/YR 17JUL14 BIRTHPLACE CIRY CITY CHIN, KWANG TUNG OCC. CIT. OIPT 4 24 JAM11 CHE, SHCU-JFN 16774/1108/0038 CHEY, SHOVEL CHIN, AMDY OSJANE CHIN, FUXIEN, PROV. CF-4/7109/1343/690 CHER, SI SICH /7115/1169/001 CHF SHOU-TA A 210CTOS 12NDV22 CHEN, MANCINIPIA, PORT ARTH CHIN, MUNאג 18HAR 45 CHIN CIFY, SH-155467115/1109/1 CHEN, SHCU 126 /0701/1343/1807 ٢٠١٠٤٧, SH-7115/1139/459 CHEN, SU- C41 CHEN, CANTON DIPT CCON ENGR CHAT OZSEP26 CHIH, LIACNING PRO 12JAN18 CHIN, FUKIEN 09 JIING9 CHIN, CAMТОН A 1905619 CITY, SM-14 17115/2005/5930 CIPE. SHU CIPIAN 17115/3219/122 07 JUL 30 : 19 CHEN, SHU-CA/7115/2395/2 CHEY SHU 7115/2095/2737 ויניים L NOV30 CIRC22 CHIEN. SHU FEN A CHEY, SHU HAO 17113/2P43/3185/ OF JUL14 CHIN, KATIGEUNG PFCV CHIN, KWANGIUNG PFGY. CHIN, PIJAN TANG TS CHIN. PFILIU CHIN, KHANG TUNG 231 01-1 01-2 ACT. LOC. 17. CHINT 0105401 0230859 0179653 BUSP CCOM? 0043751 CHAT 0179620 CHAT 0832855 CHI47 0130415 CCCP 0091833 PROF CHIN? 0040299 CHAT7 0052638 ARMY CHAT 0328328 CHIN7 012443円 TSEA CHAT 0797335 CELY GIRY COWY. CHIN HK CHIN CHIN CHIN CHIN HK CHIN CUBA CHEN CHIN CHEN CHIM HALT CHEK. HX CHIA TAIW CHIN CHIN USA CHIN MH TALW CITEM IK CHIN? 0234627 0069786 0905340 CHI CHIX HX CHIN? 0200223 CHEN 0401577 СHЕN ЕГ CHIV? 0179621 CHIN CHIN CIE, SIP HANG 7115/2573/74 10 CHING FUKIEN CHIN7 0044757 CHIN CF 31-510/7115/29-5/7 CHEY, SHU HS 7/115/2855/9133 CHI, SHJ- 23FЕЛОТ CHIN, KWANGTUNG CCO? 0073195 CILEN 05May16 CHIN, FOOCHГИ CHIN? 0179422 CHIN CHIN 30MAR26 DIPT CCCM 0223161 CHIN CEY CHEN SH-1 2711.5/2975/5030/ CHEM, SINJ 1/75/2805/2710 4 06F5816 CHIN, HOPES DIPT CHAT 0239155 Cゅくは USA Στην 23 CHIN, FANG CHENG PROF CHIN? 0179673 CHIN CHIN CHIN. SHULE R CHIN CCOM 0221772 CHIN CHIN CHIN, SILIANG 15/0547/039 CHEN 114 7115/2579/2551 Смеч SH-1117109/273/010 CIRCZ1 CHIN DSPT CISEN? 0221162 CHIN CHIN 25NMV20-CHIM, FERCSHUN CHINE O179626 01Jりし?! CHIN, XIANGSU MILA CCTY 0451643 CHIM TATH CHIRAS וי A 2056°20′ CHIN, HSCAM-MSIEN, KIANGSU Char 0004967 CHIM 113 CHE 349 0 77115/2895/0599/ てか。リーフメ】 /711/2579/02028 1507210. CHIN. CHANGHAI CMMD CHIN? 0175525 CHIN CHIN १९٠٦٢١٩ CIM, SHU-7115/29*3/2773/ CHIFY, S-5477115/2579/091 A 10DEC26 CHIANG TUNG 27JAN25 CHIN, KUANGTHING PRGV. CFIER PROV CNAT? 0052638 CHINT CO95119 CHINT 010140 CHEN, SHU-FE 1711517495/1795/ 23DEC37 CHIN, SHANGHAI COFN, SHIS EX/475/ V 27MA20 CHY, CHANG SHU ונינונס CON. SHLIS70667/6639 「どり!!!15/2005/2737/ CIPC7S CHIN, HANG CHICA CH:70153120 GEOL CHIN? 0753 16 CHEN HAA CHIN TASH CHIN CHI CHEN S CHEN CHIN CHIN MAR17 COV FIN CCOM 0767442 CHIN UK CNC, SL 32: 7115/7647/0317/ CS-1/7113/2695/1031 A OZFEHOS 0:31 CHIN 1140406 CHEN, KLANGTUNG CC07 וני CHIN CH'EN, SH-711 V 0540917 CHIN, PEIPING CH147 3137:1 CHIN CHI CHIN. 541 14/115/2845/5391/ 1545 CHIN, FANG CHEY KM CHIMP C17 CHINCH 17115/2573/6902 0700130 CHIN, HENG YANG HSIEN, HIJN ARMY CM۹۲ CIEN TAIM ٢٠٠٣٢٠٠٢١٠٠٠ーマリ 17039 14. CHESTANG INT ٢٠٠٦ ٥٦١٦٠: CHEN OFIC ٢٠١٠٢٠١ 2121 ٢١ ٢١٠١٣ CRE ٢٠٠١ 17:15/257/3942/ V 045+728 CHIN, 3/ CHIN? 01 CHINTALN SECRET/ORGANIZATICY INTERNAL USE FILY PAGE

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All standard. listings are cumulative; previous editions must be destroyed upon receipt of current editions. These listings are by their very nature extremely sensitive compilations of information and must be given every possible safeguard. .2.

b. Non-Standard Listings. : : Based on one or more of the following selection criteria: (1) Country of location : (2) OI codes (organization and/or intelligence affiliation) (3) Citizenship : (4) Year of birth (plus or minus a given number of years) (5) Occupation.

These selection criteria may be used singly or in combinations. For example, a user could obtain a list of all 201 personalities who have been assigned the OI code of XX or codes of XX, XY, or XZ. A 201 personality list could also be produced of all persons who were born in Germany between the years. 1915 and. 1920, with the occupation computer specialist, who are now citizens of the United States, located in Mexico, and who had been assigned the OI code AA. Note however that the listing would contain only those personalities with an OI code AA. Those personalities with an Ol code other than AA and those with no OI code would be excluded. The requester could however ask that persons who have not been assigned an Of code also be included